Writing Report Card Comments with TeamTeacher

⚡The fast track: Comments that sound like you, with AI handling the heavy lifting.

Report card season is a chance to celebrate student growth and communicate meaningful feedback to families. TeamTeacher helps you write comments that are specific, thoughtful, and authentic - efficiently. Set up your system once, save hours now, and reuse it every reporting period.

🎯 Essentials: Set Up Your Folder

Everything in the folder is available to your AI in every conversation - no repeating yourself.

📂 Create a folder for this reporting period (e.g., "Grade 5 Math - Winter 2026").
📥 Add documents for your context: course and school documents, past comment samples, and any student data (anonymized).
📝 Add folder instructions: Use the instruction field to tell your AI how to behave in this folder - your writing style, your priorities, course context, what families need to know. You can write these by hand or have AI draft them for you.

Optional: Have AI Draft Your Instructions

Start a conversation with:

"Hi [Agent name], I'm setting up this folder for report card comments in [GRADE/SUBJECT]. This term we covered [units/topics]. Major assignments: [2-3 projects]. We prioritize [skills]. My approach: [tone/length/priorities]. Can you draft folder instructions based on this so I can paste them into the instruction field?"

🚀Opening Prompts for Writing Comments

Once your folder is set up, start with:

"I'm here to write comments for [class]. Can you review what we've got in the folder and guide me through drafting student comments?"

Or jump straight in:

"Let's create comment archetypes for different learner profiles in my [grade/subject] class, using the context in this folder."

✨ Personalizing: Choose Your Path

Path A: Archetypes 🎭 Generate comment templates for different student profiles (high achievers, developing learners, unique strengths). Choose the closest match for each student and add specific details. Faster than starting from scratch, ensures consistent tone.

Path B: Individualized Data 📊 Import an anonymized spreadsheet with student identifiers and brief notes per student (e.g., "insightful questions," "detailed lab reports," "leadership moments"). AI weaves these into personalized comments that are authentic and specific.

⚙️ TeamTeacher Features

📁 Folders - Keep all your report card work organized; every conversation has access to your documents and instructions 📥 Imports - Pull in Google Docs/Sheets directly to your folder 📚 Documents - Build a searchable library of teaching materials your AI can reference 🤖 Custom Agents (subscribers) - Create your own AI agent based on your approach and preferences 🔒 Anonymization (subscribers) - Protect student privacy while working at scale

New Subscriber? → Use the code REPORTCARDSJAN26 to get your first month free! (must subscribe before end of January 2026)

💎 Best Practices

📌 Start early and keep notes throughout the term. Jot standout moments in your folder as they happen - specifics beat vague recollections when it's time to write.

🎯 Use concrete examples from class. "Writes detailed lab reports with clear hypotheses" is more informative for families than "works hard." Specificity builds trust.

💾 Save successful comment structures in your folder. When you nail a phrase or format, keep it - you're building a reusable library that gets better every term.

✅ Draft a quality checklist and use it with your AI. Create a checklist that includes: specific evidence, at least one strength, clear next step for growth, parent-friendly language, curriculum alignment, and your authentic voice. Ask your AI to review each comment against the checklist before finalizing - this builds consistency and catches gaps.

🔄 Let AI generate variations, then choose. Ask for 2-3 versions of tricky comments. Often the perfect phrase is hiding in option two.

👨🍳 You're the Michelin Star Chef

Here's what changes: AI lets you become the Michelin star chef who checks every plate before it goes out and sends some back to the kitchen with notes. The old model? You're the fry cook and the maître d' and the hostess and the pastry chef and the sous chef and the head chef setting the menu. You're doing ALL the things. 🤯

The TeamTeacher model means you get to be the expert - You save hours of time and bandwidth for the actual work of being a Michelin star chef: knowing your students deeply, making thoughtful decisions, and communicating their growth with clarity and care. ⭐

Because families deserve to understand their child's learning journey, and you deserve time to rest, recharge, and be your best self in the classroom. 💚

Questions? Reach out to support@teamteacher.ai

Take care, and may the force be with you! 🌳✨